Constitution

Constitution

LAMBETH LANCER COMPETITIVE SOCCER CLUB
Revised December 1, 2007

INDEX: PAGE:

CONSTITUTION:

Article C1 NAME ..........................................................................................2
Article C2 OBJECTIVES .............................................................................2
Article C3 VOTING .......................................................................................2
Article C4 EXECUTIVE COMMITTEE .......................................................2
Article C5 DUTIES OF THE EXECUTIVE .................................................2
Article C6 MEETINGS...................................................................................4
Article C7 AMENDMENTS...........................................................................4



BYLAWS

Article B1 REGISTRATION.......................................................................... 5
Article B2 TEAM LIMIT AND PLAYING TIME.............................................5
Article B3 UNBECOMING CONDUCT........................................................5
Article B4 RAINOUTS................................................................................... 5
Article B5 AMENDMENTS...........................................................................5
Article B6 OTHER MATTERS......................................................................5
Article B7 REFEREES..................................................................................6
Article B8 INSURANCE................................................................................ 6

CONSTITUTION

ARTICLE C1 - NAME

Wherever the word “Club” is used, it shall mean the Lambeth Lancer Competitive Soccer Club.
Wherever the word “LDYSL” is used, it shall mean the London District Youth Soccer Association.


ARTICLE C2 - OBJECTIVES

The objectives of the club shall be to promote, foster and govern the game of soccer among boys and girls under the age of 18
within the Lambeth and surrounding areas. To promote play within the LDYSL outdoor and indoor leagues.


ARTICLE C3 - VOTING

All duly elected members of the Executive Committee, except for the chairperson, will have one (1) vote on issues of motions brought forth at any meeting. In situations where there is a tie, then the chairperson will be the final and deciding vote. During the Annual General Meeting, only Executive members, Coaches and parents or guardians of the previous season’s participants have voting rights and are hereafter called members.


ARTICLE C4 - EXECUTIVE COMMITTEE

The election of officers shall be to fill all positions to a maximum for the “Executive Committee” and “Associate Members” as listed positions in the “Duties of the Executive”. The business of the club shall be conducted by the Executive Committee, who shall have full control of the affairs of the club.

An elected officer who is absent without just cause from three(3) consecutive meetings, or a total of four(4) meetings through out the year, shall be considered to have vacated his/her position.

A simple majority shall constitute a quorum.


ARTICLE C5 - DUTIES OF THE EXECUTIVE

President(1):

  • responsible for all phases of the club business and is accountable to the membership.
  • presides at all meetings of the club (chairperson).
  • acts as spokesperson at all times.
  • signing officer
  • two year term (election on even years)
  • keep coaches updated on rules and changes
  • provide communication link to the Lambeth Youth Soccer Program (House League) by email or monthly meetings.



  Vice-President(1):

  • Shall assume the powers of the president if absent or instructed to do so.
  • Undertake the duties assigned by the president
  • Two year term (election on odd years)

Secretary(1):

  • to record all business at the meetings
  • to generate and receive the correspondence of the club
  •   send a copy of any amendments to the constitution and A.G.M. notices to the executive 7 days prior to the A.G.M.
  • send a copy of the financial report to the executive 7 days prior to the A.G.M.
  • Two year term (election on odd years)

Treasurer(1):

  • To record the financial affairs of the club and report to the executive.
  • Signing officer
  •   send a copy of the financial report to the Secretary 7 days prior to the A.G.M.
  • Two year term (election on odd years)
  • Two signatures required on each cheque

Registrar(1): 

  • Oversee player registrations 
  • Register players with EMSA, and LDYSL as required
  • One year term
  • To calculate required fee’s per year (based on 15 players per big field or 12 for mini field)

Equipment Manager(1):

  • Responsible for the procurement, control and maintenance of all club equipment.
  • Two year term. (election on even years)


Associates:
Responsible for: 

  • Summer soccer camp (annually appointed/volunteered if required) 
  • Police checks 
  • End of year awards banquet for all teams 
  • assistance to Executive Committee as deemed necessary. 
  • fundraising 
  • update website as needed
  • contacting sponsors at the beginning of the year 
  • collecting sponsorship fees and logos. 
  • picture day (arranging date/place/retakes/extra pics/ distribution when done) 
  • ordering of trophies (or such) for end of year 
  • ordering of sponsorship plaques for appreciation night 
  • invitations for sponsors for appreciation night 
  • coordinate indoor introduction programme for U5-U9 girls and boys (includes registration,schedules,appointing of refs)



Vacancies
Positions that become vacant for any reason will need to be filled. The Executive Committee will be responsible for the appointment of any new executive. The length of term of the position will be for the remainder of the existing term.




ARTICLE C6 - MEETINGS

A} Meetings shall be conducted in accordance with Roberts Rules of Order in so far as they appear.

B} The Annual General Meeting (A.G.M.), shall be held on the fourth Thursday of the month of October each year with at least two-thirds (2/3) of the executive in attendance. Regular meetings shall be held on the fourth thursday of the following months, Oct/Nov/Jan/Feb/Mar/Apr……by email or booked meeting. If by email, confirmation must be received back to the chair person.

C} A quorum for the A.G.M. shall require a two-thirds (2/3) majority of the attending executive and attending members.



Order of Business:
D} Annual General Meetings:
Roll Call
Reading of the minutes of previous A.G.M.
Chairpersons address
Treasurer’s Report
Registrar’s Report
Committee Reports
Unfinished Business
Consideration of Constitution Amendments
Election of Officers
New Business
Adjournment

E} General Meetings:


Roll Call / Email confirmation (if applicable)
Reading of the minutes of previous meeting or email meeting
Correspondence
Treasurer’s Report
Committee Reports
Unfinished Business
New Business
Adjournment


ARTICLE C7 - AMENDMENTS

All proposed amendments to the constitution must be received by the Secretary of the organization not less than twenty-one (21) days prior to the A.G.M. Properly proposed amendments to the Constitution shall require a two-thirds (2/3) majority of the attending elected executive and attending members. Executive must have 2/3 of executive in attendance.

BYLAWS

ARTICLE B1 - REGISTRATION

All players must register with the league registrar before they commence playing for any team.


ARTICLE B2 - TEAM LIMIT AND PLAYING TIME

Team limits & playing time will be as laid out in the LDYSL constitution for all competitive teams.



ARTICLE B3 - UNBECOMING CONDUCT/DISCIPLINE

Conduct that may be deemed unbecoming by players, coaches, referees, or parents should be brought to the attention of the Executive Committee. All affected parties shall be notified in writing and given the opportunity to address the committee in person or in writing. The committee will come to a decision and proceed as they see fit.



ARTICLE B4 - RAINOUTS

Games can only be cancelled and rescheduled as per LDYSL rules.


ARTICLE B5 - AMENDMENTS

A properly proposed amendments to the Bylaws shall require a two-thirds (2/3) majority of the constituents and elected executive Present at said meeting.




ARTICLE B6 - OTHER MATTERS

All matters not provided for in these Rules and Bylaws shall be decided in accordance with the Constitution of the LDYSL, Ontario Soccer Association, EMSA, or the Laws of Soccer (FIFA). Any matters not covered by any of the above will be handle by the Executive Committee. Such matters will be discussed and voted on at the executive meetings.

1. All discipline of players or team officials reported for misconduct shall be reviewed by the executive.

2. In cases involving verbal, physical or attempted physical assault of ANY player, coach, same official, the person(s) reported shall stand suspended from all soccer activities within the clubs until they have attended a special hearing and or received a written decision from the executive.

ARTICLE B7 – OTHER MATTERS


Referees:

1. As delegated by the Ontario Soccer Association, referees are under the control of the District Association in
whose jurisdiction they are operating.


2. The appointing of referees to games and competitions is the responsibility of LDYSL for LDYSL games and
challenge cup.



ARTICLE B8 – OTHER MATTERS


Insurance:

The Ontario Soccer Association has a comprehensive General Liability Policy plus a Sports Accident Package.
Coverage under this liability policy will insure the following registered participants when taking part in approved
Events.


Players, Coaches, Managers, Trainer, Referees and Administrators are covered only if they are registered with the District Association (EMSA – Elgin Middlesex Soccer Association) this policy has exclusions.